Re: Word 6.0 documents in Word 2004

Hi Gordon:

Issue? what issue?? :-) This is the first time I have heard of your
particular issue. (I was joking, by the way: I am sure you have an issue --
it's just that this is the first I have heard of it, and I suspect that the
issue is with her file system, not with Word...)

A couple of things interest me: 1) You mentioned "Fast Saves". This
control should ALWAYS be OFF. If it is on, it will lead to document
corruption. It's a hold-over from the days of floppy disks and causes the
file to be written to the disk in a different (and very fragile...)
structure. Word documents should never be written to floppy disks (if you
must transport them on floppies, use the Finder to copy them). And "Fast
Saves" are actually slower than "ordinary saves" on anything except a
floppy.

She should also have "Always make backup copy" enabled. This will give her
two copies of every document. But if you do not have that setting enabled,
Word is trying to write to the file it has open for reading: in other words,
it is trying to replace the content of a file it has already opened. This
is likely to cause problems if it is also trying to re-express it in a
different binary format.

Tell her to create a new folder: Word2004 Copies, and save the new versions
in there.

I would also be interested to check what her "Default" save format is. If
it is set to Word 6/95 you can guarantee trouble. It should be set to the
current version.

Cheers

--

The question you are about to ask has probably already been answered at
http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:john@xxxxxxxxxxx

"Gordon" <aspar65-lem@xxxxxxxxx> wrote in message
news:1178036969.372822.103750@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
John- your assistance is appreciated. We have been trying, after the
simple Save command failed, to use File, Save As, Word Document, and
forcing the save. It all "falls down" when the overwrite prompt
appears, and we reaffirm the wish to overwrite. This relaunches the
compatibility dialog. Word has been told to ignore Word 6/95 as a
compatiblity issue, and to never raise the issue again. The "looping"
continues.

We have not tried making a filename alteration to avoid overwrite
dialog. However, I'm not sure she wants to end up with two copies of
a 100 or more documents w/ minor name changes. Maybe creating a new
folder, temporarily changing Word's default save folder to that one,
and then going through and doing Save As would recreate all of the
documents in updated format.

I have also considered simple putting all of them on a flash drive and
doing the Save As marathon on a PC running Word 2003. Anything that
would break this loop.

I did find a post in this group referring to this problem. That
individual "solved" it by cutting and pasting the old text into new
Word documents, then deleting old documents. What a pain.

Word 2004 is approximately 3 years old - wouldn't anyone have fixed
this issue yet? (Rhetorical question)

Thanks again,

Gordon



.

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