Re: PLEASE HELP WITH MARGINS--Daiya's "Booklets in MacWord" page with imposition software-ALL PROBLEMS SOLVED

One other issue has arisen once again--I did get it to send as one file, now
it's back to 2. I'm trying to figure out the formulas for setting up
document margins and footer margins so that the print dialogue won't say
that it's outside the printable area. I got it to work once, but now the
same settings don't seem to be working once again.

I know that my printer always adjusts the bottom margin to .56--that's the
smallest that it will allow that section due to my printer unless I ignore
it's offer to fix. So here's how I have the various margin
settings--however, its now sending p. 1-38 as one file (section 1) and p.
38-40 as a second file (sections 2-4). What do I need to do so that the
document margins and footer margins work together.

Top=.5
Bottom=.6
Left=.5
Right=.5
Header=0
Footer=.56

I have no header in the document--just a footer. This is what's giving me
the problem. I thought that giving the footer the same margin as my printer
defaults to and then setting the document margin outside of that would work.
What's the problem with these settings?



On 3/12/07 11:57 PM, in article OA1tWwSZHHA.4720@xxxxxxxxxxxxxxxxxxxx,
"Daiya Mitchell" <daiyaNOSPAM@xxxxxxxxxxxxxxxx> wrote:

Hi Michelle,

I'm sorry I never managed to try this out and be helpful. But your
research will enrich the results of others, I am sure, and I will try to
remember to update the article to warn people away from Page Setup |
Settings | Custom Paper Size (which I have never seen work) and toward
Page Setup |Paper Size | Manage Custom Sizes (pre-Tiger, one needed Text
Edit to access this Manage Custom Sizes dialog). Actually, perhaps I'll
just write a new article, because that misleading setting has caused
problems before, and it's hard to remember to think of that as a problem.

The random margin message no one really understands--I think you found
the best/only solution for that one.

Thanks so much for sharing your results.

Daiya

Michelle wrote:
I solved all my problems with a couple of different fixes for the different
problems.

As far as splitting the PDF into multiple sections based on sections, here's
what I did. Even though I had already checked each section and verified
that the settings were the same, Word kept contradicting me. After various
attempts, I think that what finally worked was simply selecting all
(apple-a), going back into format document, reset the margins, header/footer
settings, and making sure that I had "whole document" selected instead of
"this section". I could have sworn that I had tried this a couple of times
before and it didn't work, but finally it did--or else I did something else
inadvertently that did the trick. Regardless, I finally got the document to
transfer to PDF as ONE file.

I also figured out what was happening with the original document margins.
In a previous e-mail, I had noted that:

I've been digging a little further and have discovered a couple of other
peculiar things. Within Word, if I click the "print preview" button in
the
toolbar, the document previews as it should--margins look exactly as they
should. When I go to the print window and see the document in the "quick
preview" window with the print window, the margins are too big. Something
is happening once we go from the document to the print window.


Here's what was happening--
When I first set up my document, I went to "Page Setup>settings>custom paper
size and had set it up for 5.5 x 8.5. However, later when I went to the
print dialogue, it wasn't reflecting this in "page setup>paper size". So,
my document was formatted for the custom paper size, but it wasn't actually
setting itself to PRINT on that size paper. At first, the closest I could
come to fixing this was making sure that it was selected in the page
setup>settings>custom paper size, and then choosing A5 in the Page
Setup>Paper size menu--A5 being the closest option I could find for the
dimensions that I needed.

Then I remember that in Daiya's original article, she said you have to go
into Text Edit to create a custom paper size before it will be reflected in
Word's option menu. I had forgotten about that tip, because Word WAS
letting me set the page size in Page Setup>settings>custom paper size, just
not in Page Setup>Paper size. This still doesn't make complete sense to
me--if the first submenu will let me set a size, why isn't it reflected in
the 2nd submenu.

Anyway, I'm just happy that the problem is solved. It ended up being an
easy solution, it just took a lot of digging to find out exactly where the
problem was. It appeared fine on my Page Layout view, it looked fine in
"print preview" through the toolbar or the Menu list. It was ONLY when I
finally pulled up the Print dialogue that things changed. This was why it
took me a while to narrow down the problem.

Thank you everyone for your patience as I worked to solve the problem. And
thank those of you who have added your input and verification of my issues.
This will help clarify things in future projects and I'll know what kinds of
troubleshooting routes to take to circumvent certain problems.

What a great resource this newsgroup is!


On 3/11/07 10:12 PM, in article C21A2F56.6E15%teacher24_70@xxxxxxxxx,
"Michelle" <teacher24_70@xxxxxxxxx> wrote:


I almost have it fixed (although in a round-about way). My only problem now
is that when I save as PDF, it processes the pages and when it gets to
section 4 of the document, it says that a footer is outside of the printable
area. The footer of this section and all associated margins are EXACTLY the
same as for the previous 3 sections, so I'm not sure why it's finding an
error there.

Regardless, I tell it to continue in saving as PDF--however, for whatever
reason, possibly due to the previous footer issue, I end up with 2 PDF
documents. The first one has almost the entire document--p. 1-38. The 2nd
PDF is given the same file name with a 2 on the end--this contains only the
last page of the document--p. 39.

Why is Word splitting it into 2 PDF files when it gets to the page that
contains the footer in question? (even though it says the footer is outside
the printable page, I'm POSITIVE that it's the same as the rest of the
document.)


On 3/10/07 10:30 PM, in article C218E20E.6DCD%teacher24_70@xxxxxxxxx,
"Michelle" <teacher24_70@xxxxxxxxx> wrote:


I've been digging a little further and have discovered a couple of other
peculiar things. Within Word, if I click the "print preview" button in the
toolbar, the document previews as it should--margins look exactly as they
should. When I go to the print window and see the document in the "quick
preview" window with the print window, the margins are too big. Something
is happening once we go from the document to the print window.

Any ideas?


On 3/10/07 9:58 PM, in article C218DA9B.6DC9%teacher24_70@xxxxxxxxx,
"Michelle" <teacher24_70@xxxxxxxxx> wrote:


I think that I've discovered that the problem doesn't even seem to lie in
the imposition software. When I "save as PDF" from Word and then view
that,
the margins are huge. So it's actually in the save as PDF that it
changes.
In Word, the page is 5.5 x 8, but when I view document properties in the
PDF (through Adobe Reader), it says that the document is 8.5 x 11. So
it's
taking my smaller page and placing it on a larger PDF page, thus when the
imposition software does its job, the margins are already too large.

Does this make sense? Is there a way around this? How do I get the PDF
saving to use the original page size?


On 3/2/07 9:53 AM, in article
1172850814.480596.50380@xxxxxxxxxxxxxxxxxxxxxxxxxxxx, "Michelle"
<teacher24_70@xxxxxxxxx> wrote:


Actually, my first version was on an 8.5 x 11 page (before I saw your
suggestion of 5.5) and I'm not seeing any difference in the margins.
It looks almost identical.

On Mar 2, 9:32 am, Daiya Mitchell <daiyaNOS...@xxxxxxxxxxxxxxxx>
wrote:

Hi Michelle,

It's entirely possible that you are doing nothing wrong, but that Cocoa
Booklet has changed since I wrote that article on a few versions back
(maybe 1.5 years ago?)

If you are in a hurry, just run CocoaBooklet on a regular 8.5x11 page,
and let it shrink the text and get slightly big margins. MAKE A COPY and
change the margins on that.

If you have time, I should have a chance to update my CocoaBooklet,
probably later today, play around with it, and see what can be done. Or
someone else may have a key suggestion in the meantime.

Daiya



Michelle wrote:

I'm trying to help a friend make a booklet in Microsoft Office 2004.
I've
been following Daiya's help page
http://daiya.mvps.org/booklets.htm#BookletPrograms
and am using the CocoaBooklet freeware (version 2.0.4). I followed her
advice and used a custom paper size (5.5 x 8.5) so that it wouldn't be
shrunk by CocoaBooklet when doing the imposition. This is supposed to
help
reduce the large top and bottom margins created because of the
proportion
difference.

I am still getting huge top and bottom margins and even quite large
left,
right, and middle (in the fold) margins. I have even set my
CocoaBooklet
margins to 0 and my Word margins to .35 and I'm still getting the huge
margins. It IS shrinking the font and text.

Any idea what I could be doing wrong? Please help me, I've tried
EVERYTHING
that I can think of.- Hide quoted text -

- Show quoted text -





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