Re: PLEASE HELP WITH MARGINS--Daiya's "Booklets in MacWord" page with imposition software-ALL PROBLEMS SOLVED

I solved all my problems with a couple of different fixes for the different
problems.

As far as splitting the PDF into multiple sections based on sections, here's
what I did. Even though I had already checked each section and verified
that the settings were the same, Word kept contradicting me. After various
attempts, I think that what finally worked was simply selecting all
(apple-a), going back into format document, reset the margins, header/footer
settings, and making sure that I had "whole document" selected instead of
"this section". I could have sworn that I had tried this a couple of times
before and it didn't work, but finally it did--or else I did something else
inadvertently that did the trick. Regardless, I finally got the document to
transfer to PDF as ONE file.

I also figured out what was happening with the original document margins.
In a previous e-mail, I had noted that:
I've been digging a little further and have discovered a couple of other
peculiar things. Within Word, if I click the "print preview" button in the
toolbar, the document previews as it should--margins look exactly as they
should. When I go to the print window and see the document in the "quick
preview" window with the print window, the margins are too big. Something
is happening once we go from the document to the print window.

Here's what was happening--
When I first set up my document, I went to "Page Setup>settings>custom paper
size and had set it up for 5.5 x 8.5. However, later when I went to the
print dialogue, it wasn't reflecting this in "page setup>paper size". So,
my document was formatted for the custom paper size, but it wasn't actually
setting itself to PRINT on that size paper. At first, the closest I could
come to fixing this was making sure that it was selected in the page
setup>settings>custom paper size, and then choosing A5 in the Page
Setup>Paper size menu--A5 being the closest option I could find for the
dimensions that I needed.

Then I remember that in Daiya's original article, she said you have to go
into Text Edit to create a custom paper size before it will be reflected in
Word's option menu. I had forgotten about that tip, because Word WAS
letting me set the page size in Page Setup>settings>custom paper size, just
not in Page Setup>Paper size. This still doesn't make complete sense to
me--if the first submenu will let me set a size, why isn't it reflected in
the 2nd submenu.

Anyway, I'm just happy that the problem is solved. It ended up being an
easy solution, it just took a lot of digging to find out exactly where the
problem was. It appeared fine on my Page Layout view, it looked fine in
"print preview" through the toolbar or the Menu list. It was ONLY when I
finally pulled up the Print dialogue that things changed. This was why it
took me a while to narrow down the problem.

Thank you everyone for your patience as I worked to solve the problem. And
thank those of you who have added your input and verification of my issues.
This will help clarify things in future projects and I'll know what kinds of
troubleshooting routes to take to circumvent certain problems.

What a great resource this newsgroup is!


On 3/11/07 10:12 PM, in article C21A2F56.6E15%teacher24_70@xxxxxxxxx,
"Michelle" <teacher24_70@xxxxxxxxx> wrote:

I almost have it fixed (although in a round-about way). My only problem now
is that when I save as PDF, it processes the pages and when it gets to
section 4 of the document, it says that a footer is outside of the printable
area. The footer of this section and all associated margins are EXACTLY the
same as for the previous 3 sections, so I'm not sure why it's finding an
error there.

Regardless, I tell it to continue in saving as PDF--however, for whatever
reason, possibly due to the previous footer issue, I end up with 2 PDF
documents. The first one has almost the entire document--p. 1-38. The 2nd
PDF is given the same file name with a 2 on the end--this contains only the
last page of the document--p. 39.

Why is Word splitting it into 2 PDF files when it gets to the page that
contains the footer in question? (even though it says the footer is outside
the printable page, I'm POSITIVE that it's the same as the rest of the
document.)


On 3/10/07 10:30 PM, in article C218E20E.6DCD%teacher24_70@xxxxxxxxx,
"Michelle" <teacher24_70@xxxxxxxxx> wrote:

I've been digging a little further and have discovered a couple of other
peculiar things. Within Word, if I click the "print preview" button in the
toolbar, the document previews as it should--margins look exactly as they
should. When I go to the print window and see the document in the "quick
preview" window with the print window, the margins are too big. Something
is happening once we go from the document to the print window.

Any ideas?


On 3/10/07 9:58 PM, in article C218DA9B.6DC9%teacher24_70@xxxxxxxxx,
"Michelle" <teacher24_70@xxxxxxxxx> wrote:

I think that I've discovered that the problem doesn't even seem to lie in
the imposition software. When I "save as PDF" from Word and then view that,
the margins are huge. So it's actually in the save as PDF that it changes.
In Word, the page is 5.5 x 8, but when I view document properties in the
PDF (through Adobe Reader), it says that the document is 8.5 x 11. So it's
taking my smaller page and placing it on a larger PDF page, thus when the
imposition software does its job, the margins are already too large.

Does this make sense? Is there a way around this? How do I get the PDF
saving to use the original page size?


On 3/2/07 9:53 AM, in article
1172850814.480596.50380@xxxxxxxxxxxxxxxxxxxxxxxxxxxx, "Michelle"
<teacher24_70@xxxxxxxxx> wrote:

Actually, my first version was on an 8.5 x 11 page (before I saw your
suggestion of 5.5) and I'm not seeing any difference in the margins.
It looks almost identical.

On Mar 2, 9:32 am, Daiya Mitchell <daiyaNOS...@xxxxxxxxxxxxxxxx>
wrote:
Hi Michelle,

It's entirely possible that you are doing nothing wrong, but that Cocoa
Booklet has changed since I wrote that article on a few versions back
(maybe 1.5 years ago?)

If you are in a hurry, just run CocoaBooklet on a regular 8.5x11 page,
and let it shrink the text and get slightly big margins. MAKE A COPY and
change the margins on that.

If you have time, I should have a chance to update my CocoaBooklet,
probably later today, play around with it, and see what can be done. Or
someone else may have a key suggestion in the meantime.

Daiya



Michelle wrote:
I'm trying to help a friend make a booklet in Microsoft Office 2004.
I've
been following Daiya's help page
http://daiya.mvps.org/booklets.htm#BookletPrograms
and am using the CocoaBooklet freeware (version 2.0.4). I followed her
advice and used a custom paper size (5.5 x 8.5) so that it wouldn't be
shrunk by CocoaBooklet when doing the imposition. This is supposed to
help
reduce the large top and bottom margins created because of the proportion
difference.

I am still getting huge top and bottom margins and even quite large left,
right, and middle (in the fold) margins. I have even set my CocoaBooklet
margins to 0 and my Word margins to .35 and I'm still getting the huge
margins. It IS shrinking the font and text.

Any idea what I could be doing wrong? Please help me, I've tried
EVERYTHING
that I can think of.- Hide quoted text -

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