Re: Re-order sections?

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Hi John,

Recently I also had some issues with certain sections not wanting to move.
I think I wound up moving stuff down instead of moving the last one up, to
get what I wanted. Can't remember whether it went away with a relaunch,
can't seem to replicate it now.

The difference with the last chapter, I realize, is that it contains
other section breaks that aren't Level 1 (eg. at the end of the last
chapter a section break is followed by an Annex, followed by a section
break and a Bibliography).

Uh, I don't *think* section breaks carry an outline level (though I could be
wrong). I don't think I agree with your diagnosis, though--Word does not
know what you call a chapter, and doesn't care. So, for Word, a chapter
cannot contain section breaks. A section break is a section break, period
(this is a problem, actually). (I just tried moving a Level 4 with several
level 5s separated by a section break, and it moved fine). Although,
actually, I don't know whether having hierarchical numbering stretching over
a section break would make a difference. I really have no idea why that
chapter refused to move.

Is it really not safe to write each chapter as a separate document file
and then insert them in a Master document?

Word's "Master Document" misfeature is not a good idea to use (see John
McGhie's post). But whether you compose each chapter separately and combine
them later with section breaks between chapters, or draft all in one file,
is personal preference. I don't think I combined my dissertation into one
file until quite late in the process, well after I had stopped re-ordering
sections.

Why Master Documents corrupt:
http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm

Not sure if anyone has sent you to this compilation of links for long
documents yet:

So You Want to Write a Book in Word
http://daiya.mvps.org/bookword.htm

Daiya


On 10/21/06 4:02 PM, "john@xxxxxxxxxxxxx" wrote:

Hi Daiya

I think I've discovered why it didn't work.

I did precisely what you suggested for the last chapter, dragged the
plus sign so that the arrowed line above it showed an insertion above
the penultimate chapter, released, and (to my surprise) nothing
happened. Tried several times.

I've now tried moving other Level 1 chapters and HAVE changed their
order (and the automatic renumbering works).

The difference with the last chapter, I realize, is that it contains
other section breaks that aren't Level 1 (eg. at the end of the last
chapter a section break is followed by an Annex, followed by a section
break and a Bibliography).

For some reason this Level 1 last chapter won't move. (Why not?) Even
if it did, I wouldn't want the Annex and the Bibliography to move. But
I don't want these given the same Outline Numbered Level format as the
chapters.

Grateful for solution.

Is it really not safe to write each chapter as a separate document file
and then insert them in a Master document?

Thanks

John

Daiya Mitchell wrote:
Hi John,

Section breaks between chapters sounds like the best approach.

In Outline View, you should certainly be able to change the order of the
Level 1 headings. Collapse the view to just level 1, then grab the plus
next to a level 1 heading and drag up or down. A line with some funky
brackets will show where the section is going.

If this is not working for you, please explain precisely what you do and
what happens. It should work.

More general info on Outline View:
http://word.mvps.org/FAQs/Formatting/UsingOLView.htm
(hit reload a few times in Safari, or use a different browser)

Re outline numbering, I hope you followed the setup instructions here:
http://shaunakelly.com/word/numbering/OutlineNumbering.html

On 10/21/06 1:19 PM, "john@xxxxxxxxxxxxx" wrote:

Hi everybody

Is there are a way of re-ordering the sections of a long document (the
manuscript of a book)?

I'm avoiding writing each chapter as a separate document and either
integrating them in a master document (because you MVP guys advise that
master documents corrupt) or printing each chapter separately (because
I'd have to manually restart page and Outline Level Numbering every
time the draft changes).

I'm using EndNote9, the referencing program, that integrates with
Word (MacWord 2004, V11.3) to produce the ms.

I need to:
(a) use in-text superscripted numbers for References
(b) have these numbered References appear at the end of each chapter
(c) have the Bibliography generated by each Reference appear in
alphabetical order at the end of the book.

None of EndNote's output style templates does this.

So I'm using Word's footnote function checked to endnote and
autonumbering to give the superscripted endnotes. Then I insert the
appropriate reference from my EndNote Library, which automatically
generates the full reference in a Bibliography. Which is fine.

HOWEVER, if Word's endnote function is checked to End of Document,
then I can't cut and paste the references to the end of each chapter,
renumber them from 1 for each chapter, or cut and paste Bibliography to
the end of the document.

I thought I had solved the problem by changing Word's endnote
function to End of Section (New Page), check Renumber for Each Section,
and have each chapter begin in a new section. This almost gives me
everything I want. It enables me to go to Outline View and change the
order of Numbered Outline Levels within Outline Level 1 and even
enables me to move a Numbered Outline Level 2 to another Level 1 and
automatically renumber. BUT it doesn't allow me to change the order
of Chapters (Level 1) ie. change the order of the sections (which will
almost certainly be necessary as the book goes through several
drafts)..

Indebted if you can tell me how to do this (Word Help doesn't and I
can't find how to do so in Clive's Bend Word to Your Will).

Many thanks

John


.

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