Re: Typing on an existing document

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Hi Phil:

Yep, good suggestion, you can indeed use paragraph marks or carriage
returns in place of text boxes, and these are easier to line up. However,
they won't produce quite such exact alignment.

BTW: It's important to distinguish between carriage returns and paragraph
marks in Word: they're different things and you may confuse new users :-)
For example: Format>Paragraph won't work on a carriage return :-)

Wouldn't it be nice if the form text WAS on her computer :-) However, I
suspect she wouldn't be trying to use pre-printed forms if it were: so I
guess we have to do it the hard way :-)

But you remind me: I forgot to mention that the easiest way to get stuff to
line up without burning up hundreds of pre-printed forms is to do your test
printing on plain paper. You put one of the forms behind the test *** and
hold both up to a strong light to check your alignment.

Cheers

On 4/3/06 1:07 AM, in article
1141394876.652885.141980@xxxxxxxxxxxxxxxxxxxxxxxxxxxx, "PhilD"
<phildeaves@xxxxxxxxxxx> wrote:


John McGhie [MVP - Word and Word Macintosh] wrote:
OK. There's two ways of doing this -- let's talk about the easy way. It's
not high-tech, but it works :-)

Assuming that John's understanding of the problem is correct, I can
think of another few low-tech possibilities.

1) Use carriage return a few times to move the cursor down the page.
Use format --> paragraph on one of the carriage returns to adjust the
amount of space before/after the paragraph to fine tune the correct
spacing. Use tabs to get the horizontal position correct (Help ought
to tell you how to fine tune the position, and whether you want left,
right or centre lined up). This method will work for different layouts
on different pages, if necessary.

2) If all pages have the blanks in the same place (or for only one
page), you could make a large top margin for vertical alignment, and
depending on the situation adjust the side margin(s) too.

3) If your form text is on your computer, use that as a basis. Change
all text to white EXCEPT where you want to add more for printing. Hey
presto, perfect alignment!

PhilD

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John McGhie <john@xxxxxxxxxxx>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410

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