Re: Sections, Headers, Formating Problems

Hello Davoud,

Further to Daiya's excellent advice: if you would like to read some other
ideas for "minimum maintenance" in structuring Word documents, see <Appendix
A: The main ³minimum maintenance² features of my documents> in some notes on
the way I use Word for the Mac, titled "Bend Word to Your Will", which are
available as a free download from the Word MVPs' website
(http://word.mvps.org/MacWordNew/Bend/BendWord.htm).

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================



On 19/1/06 10:13 AM, in article BFF40BAB.5C31A%daiyaNOSPAM@xxxxxxxxxxxxxxxx,
"Daiya Mitchell" <daiyaNOSPAM@xxxxxxxxxxxxxxxx> wrote:

> Actually, still no section breaks needed. Delete the one you have, then:
>
> View | Header Footer. Click the 1 on the header/footer toolbar that
> appears. This creates a different first page header. In the doc, delete
> everything from the First Page Header (labeled as such)--then scroll down to
> the Header on the next page and make sure it is right--e.g., by typing her
> name, then "p. ", then hitting the # icon on the header/footer toolbar that
> will insert a PAGE field that automatically updates the page number properly
> on each page.
>
> Even more minimum effort--once set up, no maintenance required.
>
> You are right that the Help is screwed up--this topic is the one you want
> "Create a unique header or footer for the first page". There is a similar
> topic which leads people astray.
>
> More information, for general edification:
> http://sbarnhill.mvps.org/WordFAQs/HeaderFooter.htm
>
> Daiya
>
> On 1/18/06 11:21 AM, "Davoud" wrote:
>
>> Daiya Mitchell:
>>> Did the publisher specifically say "there must be a section break between
>>> each page", or are the section breaks something you put in to meet other
>>> requirements of the publisher?
>>
>> No. The publisher isn't getting a file; they're getting a printed copy.
>> It was MS Word that told me I needed section breaks between each page
>> in order to have a different header on each page: "hername p. 2,"
>> "hername p. 3," etc. The header on all except page 1 is the only
>> requirement that caused a problem; the other requirements are simple
>> stuff such as double spacing and certain margin specs.
>>
>> In any event, I believe that I have figured this out. A section break
>> must go at the end of the first page only. Then when subsequent editing
>> causes that one section break to move downward and become separated
>> from the page break between pages 1 and 2 it is only necessary to go to
>> View > Normal and move the section break back where it belongs at the
>> page break. Seems to work OK, and involves minimum effort. I would
>> imagine this is in the documentation somewhere, but I did extensive
>> research before posting this, and did not find it anywhere.
>>
>>> If the publisher mandated section breaks, nothing you can do to make this
>>> easy, sorry.
>>>
>>> If you thought you needed the section breaks to meet some other requirement,
>>> it's just about guaranteed there's another way to do it, without so many
>>> section breaks. So share the complete requirements, and let's start over.
>>> I hope you have a clean copy of the doc that you can go back to, without all
>>> the section breaks and such.
>>>
>>> Section breaks at the end of every page are about the worst idea out
>>> there--and you just found out why. :)
>>
>> Took me about 2 seconds to realize this was true!
>>
>>> There is absolutely no way to tie
>>> section breaks to page breaks and to get text to flow over a section break.
>>>
>>> I'm guessing that misplaced hyphens are because line breaks are pretty much
>>> the same as section breaks, can't be controlled where they fall. So
>>> inserting your own hyphens is a similarly bad idea.
>>
>> We hadn't done that. I don't know what happened to the hyphens, but it
>> is now moot.
>>>
>>> Missing tabs, give more detail on where they missing from.
>>
>> Also moot now.
>>>
>>> Daiya
>>
>> I greatly appreciate you taking time to reply.
>>
>> Davoud
>>
>>> On 1/17/06 9:08 PM, "Davoud" wrote:
>>>
>>>> Office 2004, latest updates, on a Dual G5 running OS 10.4.4.
>>>>
>>>> I'm not new to Word (bought it with my Mac Plus!), but I am new to
>>>> applying different headers to different sections/pages. I'm assisting
>>>> my wife in preparing a manuscript for submission to a publisher. The
>>>> guidelines call for a header that reads "hername, p. 2" beginning with
>>>> page 2 and then numbering following pages consecutively. There is no
>>>> header on page 1. Each page is a separate section.
>>>>
>>>> This was confusing, but I learned to do it by reading numerous posts in
>>>> this group (thank you,) MS documentation, web sources, et. al.
>>>>
>>>> But there's a problem: once the document has been nicely formated in
>>>> this way, if the text is edited in such a way that some text at the
>>>> bottom of a page is moved down to the next page it also pushes the
>>>> section break downward so that it no longer coincides with the page
>>>> break, thus ruining the header formating. I fixed this by manually
>>>> cutting and pasting section breaks back into their proper positions.
>>>> That was OK on a short document, but it would be undoable on a very
>>>> long document. It would be just about as quick to get a bunch of stones
>>>> and a hammer and chisel then deliver the manuscript in a dump truck.
>>>>
>>>> Is there a way to have the section breaks locked/tied to the page
>>>> breaks so that they stay in place when text moves to the next page?
>>>>
>>>> We noticed after manually replacing the section breaks that formating
>>>> errors seem to have been introduced in the document. Hyphens were
>>>> misplaced, tabs were missing, etc. Did we do something wrong, or is
>>>> there a software bug at work here?
>>>>
>>>> What else don't I know? ;-)
>>>>
>>>> Many thanks!
>>>>
>>>> Davoud
>>>> <http://www.davidillig.com> Arabic, Astronomy, Flowers, Hebrew,
>>>> Raspberries, Woodworking, etc.
>



.

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