Re: Word spell check failure

Daiya,
In response to your request, I've just finished reviewing the new
revision of Mac spell-checking you posted, and compared it with the
previous iteration. The revision makes more sense. A few suggestions:

1. For folks like me who had View> Word 5.1 menus checked (and didn't
know it) and thus could not find the submenu Language... under
Tools>, add a sentence or two explaining unchecking 5.1 to correct
this. Interestingly, once I unchecked View 5.1 menus, the option no
longer appears under View. Worth mentioning?

2. In the first graph under fixes, you may wish to describe the "line"
in the check box as a "dash", suggesting it's horizontal. Minor item.

2. In this same para., you might add, as a second option, the use of
find/replace. Here's what Word's help explains under troubleshooting:

" If some text is marked with the Do not check spelling or grammar
format, Word skips it during a spelling and grammar check. For example,
Word automatically marks fields such as DATE and TIME with the Do not
check spelling or grammar format so the spelling and grammar checker
won't question them. To locate such text or fields and remove the Do
not check spelling or grammar format:
1. On the Edit menu, click Replace.
2. In the Find what box, delete any text.
3. Click the arrow in the lower left corner of the Find and Replace
dialog box, and then click Format.
4. Click Language, and then select the Do not check spelling or grammar
check box.
5. In the Replace with box, delete any text, and then click Format.
6. Click Language, and then clear the Do not check spelling or grammar
check box.
7. Click Find Next, and then click Replace"

I would add a step #8: Click Replace All. This way you're sure the
whole doc has been searched. You may wish to explain that using the
find/replace option uncovers the hidden "Do not check..." instructions.


Again, I am extremely grateful to you for responding so thoroughly to
my dilemma. You are indeed an MVP. I shall be sharing your instructions
with my fellow writers. With very best wishes, John G.


Daiya Mitchell wrote:
> Already posted about the Tools | Language, should show up soon. It's
> probably turn off View | 5.1 Menus.
>
> I just revised the article I previously directed you to--can you tell me if
> #1 here makes sense/makes more sense, particularly the bit re the No
> Proofing message?
> http://daiya.mvps.org/spelling.htm
>
> Daiya

.

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