Re: "Save as pdf" re-sizes my Word document.

In article <lilu.1s98fz@xxxxxxxxxxxxxxx>, lilu
<lilu.1s98fz@xxxxxxxxxxxxxxx> wrote:

> Elliott, "tangled" is the word for it. After another 40 minutes of
> printing tests, I wound up with some inconclusive results, but
> something usable at least. Thank you for taking the trouble to explain
> the cause of my problem because at least now I understand what I'm
> contending with. I had wondered what the effect was of leaving the "Any
> Printer" default on vs. changing the printer setting to my own home
> printer. Now, I have a bit more control over my output.

Read on. here are some tips for almost total control.
>
> In experimenting with the Page Setups in both Word X and Preview, I
> found that when I selected my own home printer+tabloid+115% for the
> Word .doc and Saved to PDF, I had mixed results. One time, the page
> setup of the .pdf in Preview was maintained from the .doc as "Other
> (11x17)" at 100%+the home printer. Two other times, the page setup of
> the .pdf was switched on me to "A4" at 100%+the home printer. To get it
> back, I had to change the setting back to "Any Printer"+Tabloid, and
> then switch the setting back again to my home printer and then the size
> switched itself to "Other (11x 17)" from A4. Perhaps I have to manually
> switch the printer setting back and forth to force the tabloid setting
> to stick because the system knows that my home printer can't actually
> print on Tabloid sized paper?
Exactly.
Me, I'm an Australian living in Europe, so I wouldn't know what inch
sized paper looked like any more, so some of this advice is guessing.
I had to get onto Google to find out that Tabloid is 11" * 17". That is
enormous, approximately double the size of A4. What we in the old West
call A3+. If you have an A4 printer, there is no way it can print
tabloid. No wonder you are having the trouble you describe.
>
> The scaling at 115% in the original .doc is always lost, I guess, but
> easily changed back. I couldn't fathom why at times, the .doc Page
> Setup settings were maintained in the "Save to PDF" process and at
> other times, they weren't. They are easy enough to change back. I just
> have to remember to do so, and I find it weird.

The on-screen magnification in Word has no effect on the printed
document.
>
> Two questions remain: 1) If I "Save to PDF" using my home printer
> setting in the Page Setup (rather than "Any Printer"), will the .pdf
> file look different again (i.e. change) at the printing company when
> they open the .pdf using their own print parameters (their own printer)
> on their PC? You wrote, "Print to PDF has [sic. is?] handled partly by
> the OS, and it [the OS] and Word respects the page margins of the
> chosen printer." Do you think that a Windows OS + CorelDraw will also
> respect the settings of my home printer "frozen" into the .pdf file?

PDF freezes the page breaks. When printing a PDF the user may
optionally choose to optically enlarge or shrink the type to fill a
larger or smaller paper size when using some PDF reader software.
They will not have any chance to re-flow the text onto different pages
>
> 2) Do you have any idea why when I do a "Print Preview" of a saved .pdf
> WITHIN the Preview program, the resulting "Untitled" .pdf displayed is
> reduced further? Yet more jelly?
If your original PDF were 'printed' with tabloid, and you try to print
the PDF on A4, then Preview will ask if you want to scale or crop. If
you choose scale, then your type will be roughly 71% of the original
height (A3 is square root of 2 times A4, in other words the area is
double - much the same as "letter" to "tabloid" I guess)

>
> Thanks a million. I'm amazed that this jelly business about Word isn't
> more widely known (or at least by me, after using Word for almost 20
> years).

Indeed. When most people are using the same size paper, and the same
versions of fonts, and the same printers, it never shows up. If you
posted hard copy snail mail it never showed up either.

Now that there are more A4 printers in use in North America, and
printer and paper technology is rapidly moving to deal with photo
printing, and everyone does e-mail, most of us won't be able to go
another 20 years without getting bitten by it.

There are plenty of tricks for minimising the effects.

If you are preparing documents for use all over the world, choose
generous print margins. Leave plenty of white at the top and bottom, so
readers with Letter printers will not have A4 material right at the
edge. Leave plenty of white at the left and right, so readers with A4
printers will not have ugly narrow margins on Letter material. Plenty
of white all round stops mess-ups with flaky printers that have a print
area far smaller than the paper size. I have two printers - an old Dec
LN17ps that will print right to the edge of the page, and a Konica
Minolta 2350 that leaves 5-7mm at the edge unprintable. With margins
greater than the most horrible printer you have, there are no problems.

Use all the 'keep with next' and 'keep lines together' tricks that Word
provides. That way, Word's 'jelly' becomes your friend rather than an
annoyance.

Define sets of styles with appropriate space before and space after.

Consider your headers and footers in setting page margins. If your page
numbers disappear when printed, you have tried to print them in the
part of the paper your printer can't reach.

Use common fonts. Arial and Times New Roman, (from the Office
distribution) will cause less 'cross platform' trouble with differing
line breaks and page breaks than Helvetica and Times as delivered with
your Mac. Most people cannot tell the difference between Arial and
Helvetica anyway. Both of them are boring and innocuous.

Be aware that even when they have the same name, fonts on different
machines may be different. Also be aware that some (most) printers have
Arial, TNR, Times and Helvetica as resident fonts. There is no
guarantee they are the same as your Mac's. If you get a chance,
over-ride the resident fonts when printing. It used to be slightly
slower to send the fonts to the printer, but with 100 Mbit ethernet,
you won't notice any difference.

If I really want an e-mail recipient to know how the Word doc looked to
me, I send a PDF as well.

--
To de-mung my e-mail address:- fsnospam$elliott$$
PGP Fingerprint: 1A96 3CF7 637F 896B C810 E199 7E5C A9E4 8E59 E248
.

Relevant Pages

  • Re: "Save as pdf" re-sizes my Word document.
    ... > get frozen into my .pdf, but the scaling isn't getting frozen in. ... I think you're saying that the look of the Mac fonts don't even ... When printing a PDF the user ...
    (microsoft.public.mac.office.word)
  • Re: Outputting .pdf to Roland wide-format printer for signage
    ... wide-format printer (printing onto vinyl). ... outputting the pdf), and several other issues. ... Roland printer, without going through whatever conversion process they ... Have you embedded the fonts in the pdf file (option in the pdf ...
    (comp.periphs.printers)
  • Re: printing fonts folder
    ... I tried to pdf mine with the real thing - can't be done. ... Do not meddle in the affairs of cats, for they are subtle and will piss on ... >> not printing mine out. ... >>> I'd like to print the fonts in my fonts folder all in one shot. ...
    (microsoft.public.frontpage.client)
  • Word 2007 Document to PDF---with fonts embedded: how?
    ... I have prepared some documents for printing and binding. ... me I need to "place your Word 2007 document into a PDF file with fonts ... I downloaded and installed the Save as PDF Add-In. ...
    (microsoft.public.word.docmanagement)
  • Re: Print PDF - the file name convention options
    ... In Acrobat Preferences start with Advanced settings> fonts and take it from ... Word MVP web site http://word.mvps.org ... I'll look into your suggestion about creating ISO19005-1 compliant PDF ...
    (microsoft.public.word.docmanagement)
Loading