Re: Comparing documents confusion...

From: Jeffrey Weston (jeffw_at_online.microsoft.com)
Date: 07/06/04 

Date: Tue, 06 Jul 2004 15:42:52 -0700

Hey Bill,

That warning message just occurs because you have Tracked Changes that have
been made in your original document, since you last sent it to the client.
So when there are lot of complex differences between the Original (which
already has changes) and the Changed document, things could get a little
messy, and thus the Warning Message.

(For example, if you sent off a copy of your Original Document to your
client, and then in meantime added some text in the middle of Paragraph ³A²,
then received the Clientıs changes which deleted all of Paragraph ³Aı, when
you compare documents, you will not see your addition text that you added to
the Original.)

Also just to add:

When you open the Changed Document and then Compare it to the Original you
are in a state were you are either Approving (Accepting of the Clientıs
Changes, or Rejecting their changes.)

So if you reject all their changes, you should have the Original Document
back. (Original meaning the one you sent them. Not the Original which was
then modified, after sending to the client. Thus the Warning Message... And
around and around it goes...) ;)

Hope this helps...

Jeffrey Weston
Mac Word Test
Macintosh Business Unit
Microsoft

On 7/5/04 9:11 AM, in article BD0ECBB9.18AC1%bill@nospam.net, "Bill Weylock"
<bill@nospam.net> wrote:

> (Just realized the last question here is silly. Iıve noticed Word does exactly
> what I was suggesting. )
>
>
> On 7/5/04 8:34 AM, in article BD0EC313.189D7%bill@nospam.net, "Bill Weylock"
> <bill@nospam.net> wrote:
>
>> Iıve been using this feature for years, and I still get confused. Maybe
>> someone could expand on the help instructions and explain the odd alert
>> message that always makes me think bad things are about to happen?
>>
>> Scenario: I send a report to a client. Client returns the report with
>> comments added. She uses both Comments from the Insert menu and also text
>> that she has inserted in the middle of my paragraphs with no distinguishing
>> highlighting. (Sheıs far from stupid, so I think some kind of formatting may
>> be getting lost in PC to Mac translation [not an issue to dwell on]).
>>
>> Obviously comparing her version with my original is in order.
>>
>> So, following instructions, I open hers, invoke Compare Documents, and select
>> my original.
>>
>> Then I get a dialog saying something like ³The new version already has
>> changes. Word may ignore some existing changes. Compare anyway?² In fact,
>> thatıs verbatim ­ just checked it.
>>
>> What am I supposed to make of this? Is it the Word equivalent of ³Objects may
>> be closer than they appear in mirror²? Or is there really something I should
>> be watching for?
>>
>> Maybe MS figures I shouldnıt be too comfortable or complacent just because
>> Iıve been using Word for all these years? :)
>>
>> Thanks!
>>
>> Oh! Hereıs another one for you....
>>
>> As I ³accept² changes, which document am I changing?? And is there any way
>> (apart from saving copies of both versions before starting this ­ which I do)
>> to save changes to a third document? I know I can do that at the end, but Iıd
>> like it as a default if possible.
>>
>> And if this is too many questions, please be kind. Iım working when my
>> clients are on holiday.
>>
>> Thanks much for just getting this far.
>>
>>
>> Best,
>>
>>
>> - Bill
>
>

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