Re: Mail View - Unread
- From: Diane Ross <diane@xxxxxxxxxxxxxxxxxxxxxxxxxx>
- Date: Wed, 11 Jul 2007 17:01:06 -0700
On 7/11/07 2:05 PM, in article
1184187920.756944.19210@xxxxxxxxxxxxxxxxxxxxxxxxxxx, "ddrotts@xxxxxxxxxxx"
<ddrotts@xxxxxxxxxxx> wrote:
How can I tell the Unread to only show me my unread for my emails, and
exclude showing me the unread Junk emails and the sent emails.
That¹s a huge question in a very few words. It indicates you aren¹t using
any filtering (rules) on your messages.
You don¹t mention which version of Entourage you are using and there are
some steps that are different for each version. Older version of Entourage
for example, didn¹t have a default junk folder.
Under View in the Menu bar you can select to view all messages or just
unread. Use the shortcut command-shift-O to toggle back and forth. You can
also select to view Flagged only.
The key to managing your mail is an up-to-date Address Book. If the sender
is not in your Address Book, then add them and assign a category to the
contact. Mail that is in your Address Book is never assigned as Junk.
Here is my blurb on setting up rules in Entourage:
There are 3 different kind of rules in Entourage:
Mailing List Manager (MLM)
Junk Mail Filter
Rules (custom rules you create)
They run in this order. The custom rules also run in the order they are
listed. (top runs first)
Use the MLM for all lists. Use rules for the remainder. Set your Junk Mail
Filter to High. You'll find the Junk Mail Filter under Tools in the menu
bar.
Having an up to date Address Book is key to managing your mail
and using rules. Assign a category to every entry in your Address Book. You
can select using command-select to quickly add a lot of entries to one
category.
Let's say you have no custom rules created. You have a ton of mail in your
Inbox and Junk folder . If it's in your Junk folder and it's good mail,
select "This is not junk" and add the entry to your Address Book.
[IMPORTANT]
Next, let's deal with your list mail in your Inbox. Select a list message
and open the MLM . Select the folder destination. Under the Advanced tab, I
like to uncheck "Do not apply rules to list messages". I use a VIP rule to
mark messages from the "knowledgeable" contributors so I make sure not to
miss their posts.
<http://www.entourage.mvps.org/get_started/index.html#tip15>
After you create your Mailing List Manager rule, select (highlight) all
messages in your Inbox and run All rules (contextual menu item) to remove
list mail from your Inbox. Continue with all of your list mail. This will
leave you with personal mail.
Select the first personal message in your Inbox. Can this message be sorted
by a category like Work, Buddy, Family, Announcements, Newsletters? If yes,
then assign a category to the email and set a rule.
My Buddy Rule:
From is in category BuddyIs not in a mailing list
Move to folder Buddy
Run AppleScript Play sound (I like to use this action so I can hear when I
get mail from my buddies)
More on using sounds with emails:
<http://www.entourage.mvps.org/rules/sounds.html>
Look through other email in the Inbox and see if there are other emails
there from Buddies. Assign categories to these if you haven't assigned in
your Address Book and run "All Rules". This will move all buddy mail from
your Inbox.
Take the next message, create a rule. Use Categories instead of individual
addresses. If you add extra addresses in the future to this contact, the
rule using category will automatically include the new address. It's a lot
easier than having to open the rule and add individual addresses.
Run all rules and see if it works, If not then adjust the rule so it does
work.
FWIW, adding domain names to the Junk Mail Filter isn't fool proof. You can
also copy these to archive by selecting all under Safe domains. If you can
find an old backup you can copy these from the archive.
I suggest adding a rule "from is me". This will get your legitimate mail you
test send to yourself and not the fake spam that is sent from you. I like
the first example. Not many spammers use Entourage as their client. :-)
<http://www.entourage.mvps.org/rules/example/rule012.html>
Tips:
Try to use categories instead of individual addresses when possible. When an
address is added assign a category then it will automatically be acted on by
the rule.
1) POP Rules act on a message ONLY when it first arrives in the Inbox (On My
Computer), NOT when it arrives in any other folder. Once it's moved to
another folder it won't be seen by rules.
2) IMAP Rules are meant to act on a message ONLY when it first arrives in
the IMAP INBOX, not when moved to another IMAP folder.
3) Exchange Rules act on a message ONLY when it first arrives in the
Exchange Inbox.
See "Using Rules with Entourage" for help and examples:
<http://entourage.mvps.org/rules/index.html>
--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
.
- References:
- Mail View - Unread
- From: ddrotts
- Mail View - Unread
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