Re: Maintaining a Group

Paul, my misunderstanding. Basically, your suggestion is what I do now. I
was hoping for a single-step script or automator to do the same thing. Just
makes it easier than re-building the group entry by entry (I have a large
family!).


---------On 6/26/05 12:09 PM "Paul Berkowitz" wrote:

> Actually, my method presumes you remember nothing at all. As I said, do your
> drag-and-drop, then OPEN THE GROUP and just go through the list of group
> members one by one "adding" the same group member again and looking to see
> if there's another address (or more) fro that contact to add. If so, add it.
> If not, don't complete that one, just move on to the next member in the
> list.
>
> One of us is not understanding the other here. I don't see where you'd have
> to remember anything.
>
> --
> Paul Berkowitz
> MVP MacOffice
> Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html>
> AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>
>
> Please "Reply To Newsgroup" to reply to this message. Emails will be
> ignored.
>
> PLEASE always state which version of Microsoft Office you are using -
> **2004**, X or 2001. It's often impossible to answer your questions
> otherwise.
>
>
>> From: Alan Schaevitz <aschaevitz@xxxxxxxxxxxxxxxxxxxx>
>> Organization: SBC http://yahoo.sbc.com
>> Newsgroups: microsoft.public.mac.office.entourage
>> Date: Sun, 26 Jun 2005 05:08:28 GMT
>> Subject: Re: Maintaining a Group
>>
>> Thanks, Paul, for your reply although it was not what I wanted to hear :)
>>
>> Your method presumes I mentally remember everyone in my Friends (or Family)
>> category. I am afraid that my memory is not up to the task. I find that
>> doing a select all and drag/drop from the Friends or Family Address Book
>> View into a group is a better way to do the bulk of the names. Still, I
>> have to go through all of them to insure I haven't inadvertently added a
>> business e-mail address and to find those pesky second home addresses.
>>
>> Unfortunately, my scripting abilities are very rudimentary and not up to
>> this task. Oh well, maybe someone out there wants to take up the challenge?
>> I can't believe I am the only one who likes to send a group mailing to all
>> their family (and/or friends) on occasion and a manually built group list
>> has the danger of getting out-of-date and leaving a new entry in the Address
>> Book out of the loop.
>>
>>
>> ---------On 6/25/05 9:33 PM "Paul Berkowitz" wrote:
>>
>>> On 6/25/05 8:55 AM, in article
>>> BEE2CC8D.AEDD%aschaevitz@xxxxxxxxxxxxxxxxxxxx, "Alan Schaevitz"
>>> <aschaevitz@xxxxxxxxxxxxxxxxxxxx> wrote:
>>>
>>>> Here is a need I have that I am not clear how to do easily. I have a
>>>> category in my Entourage Address Book called "Friends". I would like to
>>>> maintain a group with the home e-mail addresses of all those in that
>>>> category. Some of these entries have more than one e-mail address (e.g., a
>>>> home address for each of the husband and wife and maybe also some business
>>>> addresses). If I display a "Friends" view, select all and drag/drop them
>>>> to
>>>> a new open group, I get only the addresses that are marked as the default.
>>>>
>>>> That means I don't get both the home addresses if there are two and maybe
>>>> even get a business address. I dislike the thought of cluttering my
>>>> address book with duplicate entries for the same person just to have a
>>>> separate entry for every e-mail address.
>>>>
>>>> I am not sure there is a way to do this via Automator or if that is too
>>>> complicated and needs an applescript. BTW, I'd also like to do the same
>>>> thing for my "Family" category. Can anyone help me here? Thanks in
>>>> advance.
>>>
>>> The simplest way is manually. Open the group, click Add button. Start typing
>>> the first 3 letters or so of the first member of the group (or first one
>>> that might have a second email address). The dropdown list of possible
>>> contacts appears. Select, without clicking (use arrows), the contact in
>>> question, and press the right arrow to get into the sublist of all the email
>>> addresses. Use the down or up arrow to get to a non-default address and
>>> press Return. Repeat until you've done all the non-default addresses you
>>> want, then move on to the next group member and repeat.
>>>
>>> No, there's no way to do anything in Entourage with Automator at the moment
>>> since no one has written any actions (and this sure wouldn't be one). If you
>>> know AppleScript, yes, it could be scripted. It would be a little
>>> complicated, though.
>>
>

.

Loading