Re: Personal Folder files in Entourage 2004 Personal Folder files in Entourage 2004
From: Paul Berkowitz (berkowit_at_spoof_silcom.com)
Date: Wed, 23 Jun 2004 13:10:12 -0700
On 6/22/04 2:40 PM, in article email@example.com,
"Steve Soler" <firstname.lastname@example.org> wrote:
> We have been using Outlook 2001 (via classic mode) to connect to our
> Exchange server. We have mailbox storage limits in place so users have to
> archive email they do not want to delete to a Personl Folder file. We are
> about to upgrade to Entourage 2004. Does any one know how to create
> Personal Folder files (also called PST files in the Windows world) in
> Entourage 2004?
Entourage does not create .psts, which are not actually Personal Folder
files - pst files are the copies on local disks of the Personal Folders on
the Exchange Server in Outlook. Entourage works a different way, where the
Entourage database on local disk includes cached copies of the mail,
contacts and calendars on the Exchange server.
What you can do in Entourage is :
1) copy messages to local folders "On My Computer". You can do that by
simply dragging them there from the Exchange server folders or using "Move"
button which will delete them from the server at the same time. Or delete
them yourself. These messages stay in the Entourage database on local disk
and can be replied to, etc. directly.
2) Make sure all server messages have been downloaded (read), then drag the
server folder itself to your desktop or Finder folder. This makes MBOX
files - text files - and are an excellent way to archive. Then delete from
the server. Any time you might need an archived message you can drag the
.mbox file back into Entourage where it will become a local on-disk folder
(and can be deleted again afterwards).
3) In Entourage 2004, you can now archive all manner of things using
File/Export. This makes .rge files. This is virtually the same type of thing
as Outlook's ,pst files, but structured just for Entourage. It might make
sense to archive mail separately form contacts form calendar, etc. In the
case of mail I think it basically makes .mbox files although possibly
they're more compressed than that - I haven't checked. To re-import them (as
local folders) you'd use Import.... This is probably closest to what you
have in mind.
-- Paul Berkowitz MVP Entourage Entourage FAQ Page: <http://www.entourage.mvps.org/faq/index.html> AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/> Please "Reply To Newsgroup" to reply to this message. Emails will be ignored. PLEASE always state which version of Entourage you are using - **2004**, X or 2001. It's often impossible to answer your questions otherwise.