Re: oe downloads imap mail

From: Hal Hostetler [MVP DTS] (hhh_at_kvoa.com)
Date: 07/23/04 

Date: Thu, 22 Jul 2004 17:38:25 -0700

Messages will only be downloaded if read, either by being opened or viewed
in the preview pane; otherwise, you get headers or nothing depending on the
Sync settings. Note that, when a user asks to see new mail, headers
download; if the user reads the email, the whole message downloads. This is
how Outlook Express operates. What you're looking for is "Single Instance
Storage" in Exchange Server terms, this requires either a webmail interface
or a different IMAP client (or an Exchange Server, but that's another
story); I'm not familiar enough with any other IMAP client to know if any of
them behave differently from Outlook Express in this regard. I will say
that the IMAP services used on my PocketPC and in Outlook 2002/2003 behave
the same way as Outlook Express, everything I look at is stored locally.
One thing that will help is if your users delete mail, empty their deleted
items and compact their folders regularly.

Hal 

-- 
Hal Hostetler, CPBE -- hhh@kvoa.com
Senior Engineer/MIS -- MS MVP-DTS -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ.   NBC   Channel 4
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"Serhan BAKIR" <serhan@stand.com.tr> wrote in message
news:ew4plDEcEHA.3988@tk2msftngp13.phx.gbl...
> Hi,
> Thanks for your comprehensive answers but surprisingly synchronizing
headers
> did nothing different then synchronizing bodies. Let me explain the
> situation clearly: I'm running a mail server and a separate terminal
server
> on the same network. Terminal users use OE for a shared imap account. When
> they run OE to check email, every single mail is downloaded for a number
of
> users to their personal mail folders on terminal server. So let me say 1mb
> of incoming email consumes 20mb on user folders and another 1mb on the
mail
> server. This means a huge loss of harddisk space for nothing. I've changed
> the synchronization setting to headers for all imap folders but when the
new
> mail is viewed it's directly downloaded to local folder permanently and
kept
> there till the time it's deleted from server. It is really annoying; I
> thought that running an email server and accessing it by imap protocol
would
> leave all the mail storage issues to the mail server. Do I misunderstand
> something about imap or is that just it. It would be great if I could use
it
> just like web based mail. I mean download mail temporarily just to view it
> and delete locally when you are done with that mail as if you are using
> hotmail. Is there any way to do what I've mentioned? Thanx.
>
>
>
> "N. Miller" <anonymous@discussions.microsoft.com>, haber iletisinde
sunlari
> yazdi:MPG.1b69a82373682d7998a225@msnews.microsoft.com...
> > In article <#Tl5f99bEHA.2812@TK2MSFTNGP11.phx.gbl>, Serhan BAKIR says...
> >
> > > I'm using outlook express to check email from an imap account. I've
> figured
> > > out that OE not just shows the headers but downloads all of the
e-mails
> > > completely to the hard drive and keeps a copy of them.
> >
> > If you synchronize the email, yes, it does that. Or do you mean to say
> that
> > it is deleting the messages from the server?
> >
> > > - It's the same as using a pop3 account so what is the difference of
pop
> and
> > > imap?
> >
> > POP3 deletes messages from the server, IMAP doesn't.
> >
> > > - And how do I make OE behave like a webmail.
> >
> > You don't; MSOE is a mail client. It keeps copies of email in local
> storage.
> > As long as the original message remains on the server, then things are
> > working as they should be.
> >
> > > - How do I prevent OE from downloading and keeping copies of e-mails
> from an
> > > imap account.
> >
> > Don't synchronize the account.
> >
> > > - I'm using several different computers to check that account and I
want
> to
> > > keep e-mails at the server side, not on every computer that I use.
How??
> >
> > From the root folder of the account, your right side pane should show
the
> > "subscribed" folders. It should also show the synchronization settings
for
> > those folders. Across the top of that pane should be three buttons
> labeled:
> >
> > "Synchronize Account", "IMAP Folders", and "Settings".
> >
> > For each folder, change the settings from "All Messages"; you have two
> > choices: "New Messages" and "Headers only". Using the "Headers only"
> setting
> > should make your IMAP folders behave as close to a Hotmail account as it
> > will get.
> >
> > > There is an option to automatically view the message or not, when
> selected
> > > from preview pane... but that's not the solution because when viewed,
OE
> > > downloads the message permanently. Is there a way to configure OE to
> > > download the message bodies temporarily? Thanks for any answers and
> advices.
> >
> > I don't know about temporarily. I haven't experimented with all of the
> > settings, yet, either. Maybe try setting MSOE to purge the folders when
it
> > closes? Something like, synchronize the headers only, just read the ones
> you
> > want to read. Delete them when you are done, then close MSOE. With MSOE
> set
> > to purge the IMAP folders when it closes, the messages should be gone
the
> > next time you open MSOE. I think...{time to play...}
> >
> > --
> > Norman
> > ~Win dain a lotica, En vai tu ri, Si lo ta
> > ~Fin dein a loluca, En dragu a sei lain
> > ~Vi fa-ru les shutai am, En riga-lint
>
>