Re: Rules settings in server
From: Mark Arnold [MVP] (mark_at_mvps.org)
Date: 02/07/05
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Date: Mon, 07 Feb 2005 08:04:37 +0000
On Mon, 7 Feb 2005 11:30:51 +0800, "Arcto" <arcto@aaaaa.com> wrote:
>Hi,
>
>We are using Exchange 2000 server on Windows 2000 server, with clients using
>Outlook 2000 under Windows 2000 Prof.
>Recently we have setup new firewall and it has filters for spam mail
>messages. Mail messages found to be spammed messages will be tagged a
>specific pattern in the subject, such as **SPAM**.
>
>Is there any way to setup rules and folders in each of the user's mailbox so
>that tagged messages can go into a specific folder for the user to check
>later? Also we'll like to setup an autoarchive option to have the items
>older than 30 days to be cleaned out. Can this be done on the server side?
>Reasons are
>(1) we have more than 300 mail users and setting them up individually would
>cause a lot of time. Also users might have setup the rules and / or folder
>incorrectly thus making more calls to support desk
>(2) half of the users are remote and they can only check mail via Outlook
>Web Access. In our version there isn't any place for them to setup rules by
>themselves
>
>Greatly appreciate if you have any idea of how to go around with this.
>
>Thanks a lot.
>
You haven't got any server or client application that processes spam
messages so you need to remedy that. Your anti spam software should
ideally work WITH Exchange to tag messages and then hand it off into
Exchange with an instruction to place the software in a specific
folder. Most of the Exchange 2000 era packages (mimesweeper for one)
does that for you. The user can delete the folder but the next spam
message will regenerate the folder and populate it with the message.
As far as purging (I can't see the point of archiving messages that
have bene in a spam folder for 30 days) you can simply create a
Recipient Policy in Exchange SYstem Manager. That will not have the
spam folder in the available list but you can create a record with the
same name and then tick it. That will apply the filter to any folders
it finds in the mailboxes that match the name.
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