Re: POP3 and Exchange - how to do?

From: Lanwench [MVP - Exchange] (lanwench_at_heybuddy.donotsendme.unsolicitedmail.atyahoo.com)
Date: 12/18/04

  • Next message: Lanwench [MVP - Exchange]: "Re: Acces an map from another person" 
    Date: Sat, 18 Dec 2004 14:55:02 -0500

    Jay wrote:
    > One of my users works from home, using Outlook 2000 and an ADSL link
    > to access three email accounts which are with completely separate
    > ISPs. The emails from all three addresses arrive in a single inbox,
    > and when he replies to them, Outlook asks him to select one of three
    > 'From' addresses, which have been configured separately in each of
    > the accounts. These 'From' addresses are configured so that each
    > recipient receives his email response from the address to which he
    > sent the original mail. My job is to now additionally provide him
    > with access to our Exchange Server, which is currently part of SBS
    > 4.5 but which I'm going to upgrade to SBS 2003 in the new year. The
    > individual's specific additional requirements are:
    >
    > 1. no existing Outlook email functionality should be lost or changed;

    Well, it will change somewhat - that's just the way it is. You're changing
    his mail setup & client version. Changes will be mostly for the better, but
    some things will be different and he'll have to get used to them.

    > 2. the 4th account should behave exactly as the other 3, in that
    > email will be delivered to a single inbox and he can select the
    > 'From' address from the list of 4;

    If he connects only to the Exchange server in this profile, he won't be able
    to use the method he's been using.

    Are all of these email addresses/domains going to be hosted on your server?
    If so, if you want him to be able to send as the different addresses, you
    have a couple of options - some are clumsier than others.

    1. Assign all the SMTP addresses as additional addresses in his mailbox -
    you will need a third party addin here
    http://www.ivasoft.biz/choosefrom.shtml so he can use the "From" field in a
    new message to specify the sending address
    2. Assign each of the additional addresses to individual mailboxes - grant
    him "Send As" rights on these mailboxes, and set up forwarding on each of
    the mailboxes so that new mail is delivered to his *main* mailbox.
    3. Have him access the other mailboxes via POP (I don't recommend this, but
    if the accounts/domains aren't hosted on your own Exchange server, he'll
    need this anyway).

    > 3. his Outlook calendar should be available for other Exchange users
    > to view who have been given access to his mailbox , and not as a
    > shared folder.

    Perhaps you meant "not as a public folder calendar"? Sharing a mailbox
    calendar & setting permissions on it is pretty simple.
    >
    > He's about to upgrade to Office XP.

    I strongly recommend Office 2003 if you have that option - cached mode will
    help him a lot, especially as he works remotely. I would have OL2003 set up
    with cached mode, and have it prompt for offline/connected use at start up -
    and use offline by default, with scheduled syncs to the server in the
    background. Performance will be a lot better. And he can sync public folders
    to his offline cache if he drags them to PF\Favorites while working online.

    You can also use RPC over HTTP(s) if he uses Windows XP SP1 or SP2 on his
    home computer, so you don't need VPN to allow him access to the Exchange
    server remotely. If you can't use that (or don't want to) you need to set up
    VPN so he can connect securely to your network/servers from the Internet.
    >
    > In addition to satisfying these requirements, I must also ensure that
    > the Exchange Server maintains a complete record of all exchanges of
    > email on his account, both incoming and outgoing, so that they can be
    > securely saved and produced in full at some future date if necessary.

    What do you mean by "complete record" - as in a copy of all inbound/outbound
    mail is to be saved? You can use Message Journaling to send a copy of all
    mail (in/out) to another mailbox, but unless you use Exchange 2003
    Enterprise (not available for SBS) you will end up journaling all
    inbound/outbound mail for the entire mail store, and you can't create
    multiple mail stores in Exchange Standard. See if
    http://www.ivasoft.biz/sj.shtml sounds like it will work.
    >
    > How can I do what this user wants using Exchange 2003 or other SBS
    > components? Or do I have to tell him he's got to either have a
    > separate account or use OWA? Unfortunately, I've not yet had an
    > opportunity of using SBS2003 or Exchange 2003 so I need advice from
    > people who are familiar with them.

    OWA won't help as you can't 'send as' in there, not even with third party
    stuff. What you're asking to do is not going to be any different, really, in
    Exchange 2k/2003 from Exchange 5.x. You can't send as another/secondary
    e-mail address on your mailbox in any version of Exchange.
    >
    > Many thanks for any ideas.

  • Next message: Lanwench [MVP - Exchange]: "Re: Acces an map from another person"

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