Re: Change how much Free/Busy data is Published Globally for all users?

I think we are good to go. I think it took a few days for things to show up
everywhere....

Thanks
""Jenny wu [MSFT]"" <v-yanniw@xxxxxxxxxxxxxxxxxxxx> wrote in message
news:vjz5fry1GHA.5260@xxxxxxxxxxxxxxxxxxxxxxxx
Hi Scott,

How are you doing? Do you have any updates to the problem in your end?
Please do not hesitate to let me know if you have any further concerns. I
am looking forward to your reply.

Have a nice day!

Sincerely,

Jenny Wu
Microsoft CSS Online Newsgroup Support
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From: v-yanniw@xxxxxxxxxxxxxxxxxxxx ("Jenny wu [MSFT]")
Organization: Microsoft
Date: Thu, 07 Sep 2006 04:19:05 GMT
Subject: Re: Change how much Free/Busy data is Published Globally for all
users?
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Hi Scott,

Thanks for using the newsgroup. Many thanks for Brian's input.

From your description, I understand that you wan to increase the free/busy
data publishing range from 2 month to 6 month for all users. If I am off
base, please let me know.

By default, Microsoft Outlook lets you publish two months of free and busy
information per user. The default setting is typically set from the
Outlook
client computer. You can change the default setting to more than two
months.

Suggestion 1:
======================
You can modify the registry key on all clients to implement the task:

HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook\Preferences

KeyName: FBPublishRange
KeyType: REG_DWORD
KeyValue: 6

Note: If you are using Outlook 2000, replace 11.0 with 9.0. For Outlook
2002, replace 11.0 with 10.0

To modify the registry key on all client computers, you can do as follows:

1. Logon to a workstation as Administrator, open regedit make the needed
changes and then export that key.

2. Make sure you save a copy of the .reg file you just made to
\\YourServerName\netlogon

3. Modify the logon script:

for example: add the line

regedit /s FBPublishRange.reg

Make sure you add that line AFTER the sbs client setup.exe line

Here is some other useful information:

How To Add, Modify, or Delete Registry Subkeys and Values by Using a
Registration Entries (.reg) File
http://support.microsoft.com/default.aspx/kb/310516

Suggestion 2:
======================
You can also apply the setting to all the users in the domain by using
Group Policy for Microsoft Office Outlook 2003 and Microsoft Outlook 2002.

I. Before you can publish free and busy information globally by using a
server-side setting, you must install the policy template files for
Microsoft Office 2003 and for Microsoft Office XP.

To install the policy template files for Office 2003, visit the following
Microsoft
Web site:
http://www.microsoft.com/office/ork/2003/tools/BoxA19.htm

To install the System Policy Editor and the policy template files for
Office XP,
visit the following Microsoft Web site:
http://www.microsoft.com/office/ork/xp/appndx/appa18.htm

II. When you use the Group Policy feature in the Active Directory Users
and
Computers snap-in to set policy, you must first load the Office policy
template files (.adm files). You can then configure the settings that you
want to manage.

To change the default setting for free and busy information in the domain,
follow these steps:

1. Click Start, point to Programs, point to Administrative Tools, and then
click
Active Directory Users and Computers.
2. Right-click domain name, and then click Properties.
3. Click the Group Policy tab.
4. In the Current Group Policy Object Links for domain name list, select
Default
Domain Policy.
5. Click Edit, and then expand User Configuration in the left pane.
6. Right-click Administrative Templates, and then click Add/Remove
Templates.
7. Click Add, and then double-click Local Disk (C:) in the Look in list.
8. Double-click WINDOWS, and then double-click inf.
9. Click Outlk11.adm, click Open, and then click Close.
10. Expand Administrative Templates, and then expand Microsoft Office
Outlook 2003.
11. Expand Tools | Options, and then expand Preferences.
12. Expand Calendar options, and then click Free/Busy Options.
13. In the right pane, double-click Options.
14. In the Options Properties dialog box, click Enabled.
15. In the Months of Free/Busy information published list, select the
value.
16. Click Apply, and then click OK.
17. Update the Group Policy settings.

III. To update the Group Policy settings in Microsoft Windows Server 2003,
follow these steps:

1. Click Start, click Run, type cmd in the Open box, and then click OK.
2. At the command prompt, type gpupdate /target:user /force, and then
press
ENTER.

3. At the command prompt, type exit, and then press ENTER.

4. Then please logoff and then logon the client computers to see if the
data is update.

Hope this information helps. Please let me know if you have any further
question on the issue. We are glad to help.

Have a nice day!

Sincerely,
Jenny Wu, MCSE 2000/2003, MCSA 2000/2003, MCDBA, MCSD
Microsoft Online Partner Support

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--------------------
From: "Scott Townsend" <scooter@xxxxxxxxxxxxxxxx>
References: <ed2l72d0GHA.5100@xxxxxxxxxxxxxxxxxxxx>
<OItuSfe0GHA.4016@xxxxxxxxxxxxxxxxxxxx>
Subject: Re: Change how much Free/Busy data is Published Globally for all
users?
Date: Wed, 6 Sep 2006 14:59:30 -0700
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So I've added the Template, Enabled the FBPublishRange & set it to 6.

Updated the GP, logged in, and its not at 6 Months.

Launched Outlook (Several Times) Waited 15 minutes, replicated everything
and I'm still only seeing the Info that was there before (the 2 months)

Users have logged off and back on with no new data.

What triggers the Outlook Client to Load new FB Data for others??

Thanks

"Brian Desmond [MVP]" <brian@xxxxxxxxxxxxxxxx> wrote in message
news:OItuSfe0GHA.4016@xxxxxxxxxxxxxxxxxxxxxxx
Scott-

You can load the Office Group Policy templates from the resource kit
and
change the setting for your users if you want.

--
Thanks,
Brian Desmond
Windows Server MVP - Directory Services

www.briandesmond.com


"Scott Townsend" <scooter@xxxxxxxxxxxxxxxx> wrote in message
news:ed2l72d0GHA.5100@xxxxxxxxxxxxxxxxxxxxxxx
Is there a way I can Change the about of Free/Busy data that is
published
for all my users? I would like to increase the default to 6 Months.
Is
there a way to do that without sending out an email telling the users
themselves how to do it in Outlook?

Is there a Registry script I can add to the Login Script to Change it?

Thanks,
Scott<=-











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