Re: Best way to archive? Many large attachments
- From: "Lanwench [MVP - Exchange]" <lanwench@xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx>
- Date: Sun, 26 Jun 2005 12:33:38 -0400
boe <boe_d@xxxxxxxxxxxxxxxxxx> typed:
> I know about squat as far as outlook archiving goes. I have one user
> running off an exchange server whose mailbox needs a lot of slack but
> I have a very large mailbox - currently 12 GIG with many subfolders
> based on the clients name in my inbox. Is there a way to create auto
> archives for specific folders automatically based on date - possibly
> all folders 6 months old
> Say I have a inbox with 20 subfolders such as
> And I don't want to search through many archives and I fear having an
> archive that is too large so I'd like it auto broken down by
> subfolder. I'd love for there to be a Widgets.pst file with all mail
> that was in that subfolder that is 6 months or older and a separate
> A1.pst file etc. I know how to do this manually but it would be
> sweet if there was a way to automatically create an archive for each
You could use rules, but honestly, with that much data, presuming it's
important enough to keep, I wouldn't want it in a PST format at all. What
about setting up a public folder for this purpose and manually moving your
client folders there? I do this, and manually move all relevant messages to
the proper folder, by selecting them & right-click/move to folder. You can
also grab your sent items this way if you open a message in Outlook, use
tools | find all...related messages - then select everything it finds,
right-click/move to folder.
PST files are not the best way to go, IMHO.
You really want to keep your mailbox a LOT smaller than 12GBin
general....and mind you don't keep too many items in a single folder, as
you'll have performance problems galore.
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