Re: Creating Access DB

From: Frank Stone (anonymous_at_discussions.microsoft.com)
Date: 08/24/04 

Date: Tue, 24 Aug 2004 06:38:17 -0700

you will have to know the tables names in the oracle
database and in the SQL database that your report needs.
you may need permission and passwords. see IS if you do.

do/know above before proceeding.

create an access database.
Open access>file>new database>blank database >create
click the table tab then File>get external data>link table
a dialog box will appear. find your oracle data base.
High Light the tables you want/need then click link
do the same for the SQL database.you are now linked.
click the query tab. then click the new button.
from the show table box, double click both tables.
Link the two table by common fields.
drag the fields from each table you want to the query in
the order you want. save the query.
(run it to make sure it's want you want.)
open excel. file>date>get external data>new database query
from the choose data sorce box, select your database.(if it
is not showing, click brouse and find it.)
once found, from the choose column box, douple click the
query. drag all of the columns from the left side to the
right or click the > arrow until all columns have moved
over to the left side. click next, next, next, finish.
you should now have data in the xl file from the access
query based on a table in oracle and SQL giving you real
time up to date data each time you refresh.
there is a exteral data toolbar that can refresh the
query,edit, set properties, creat new ect.
I ususally put a commandbutton on the screen with the
following code behind it.

sub commandbutton_on click()
range("A1").select 'assuming the query is at A1
Selection.querytable.refresh backgourndquery:= false
end sub

the button has spoiled my users.

>-----Original Message-----
>Frank,
>
>My english is not so good but I'll try to explain the
best I can:
>
>1. Since I get the data from 2 db's I have to use 2
separate
>connections/recordsets (or is it possible to query both
db's in one SELECT
>joining the two tables? How?). And as far as I know there
is no way creating
>a third recordset based on a join between the other two
recordsets.
>
>I have tried to use an array as an intermediary to piece
the two recordsets
>together, but since there is a great amount of data
involved, I quickly get
>out of memory.
>
>2. The Access db. About 30 persons use this xl-report and
it is sent out by
>mail. Usually they just place the xlt-file on their
desktop and double-click
>the icon when they want to run the report. I have
previously used Access as
>an intermediary for creating reports. Every time I made
changes to the
>report, an extra column of data for instance, I had to
resend both the xlt
>and the access db. Some of the users replaced the xlt-
file but not de Access
>db, and then, of course the application failed.
Therefore, just to keep
>things simple, I just want to send out a xlt-file, any
changes to the report
>(and the db) is done in the xlt-files code.
>
>3. Linking data. The problem is that some of the rows
have to go into
>separate sheets. I have a procedure which loops through
the records, and be
>a certain logic, rows are moved to other sheets, which in
turn makes the
>links useless.
>
>I'd still like to try creating an access db from within
the VBE. If it turns
>out to be to time-consuming I'll try something else.
>
>Regards
>PO
>
>"Frank Stone" <anonymous@discussions.microsoft.com> wrote
in message
>news:c1c601c489c9$8c60c340$a401280a@phx.gbl...
>> i keep reading what you are trying to do and can see no
>> real advantage to doing it that way. If you are going to
>> do a record set, you can get that direct from the oracle
>> db and sql db (access not needed).
>> how are you planning to get the data in the access db
for
>> temporary storage?
>> why temporary? linked, it would give you permanent on
>> demand real time data.
>> once created, are you going to delete the access db?
>> sounds to me like you fixing to write a whole lot of
code
>> that is really not needed.
>> with what you have stated and with the features in
access
>> and excel, you can point and click through the whole
>> process.
>> >-----Original Message-----
>> >Hi!
>> >
>> >I'm creating a report in Excel. The report is derived
>> from several thousands
>> >rows of data (typically 40-50.000). The data comes
from 2
>> different
>> >databases (Oracle and SQL-server).
>> >
>> >I would like to set up an Access db for temporary data
>> storage. With the
>> >data in the same db I can create a recordset which
joins
>> the 2 tables.
>> >Ideally the db is created (with two tables) every time
>> the Excel-report is
>> >executed, and thereafter removed (I could of course
make
>> it permanent but
>> >the users have 15-20 other reports (all in Excel) and I
>> don't want to
>> >trouble them with an Access DB). I think that creating
>> the DB from code
>> >within Excel doesn't take to much extra time(?).
>> >
>> >I need some example code for setting up the db with 2
>> tables. I don't know
>> >if I need to set up the tables, perhaps I could just
>> append the Excel
>> >recordset, containing the data, directly to the db??
>> >
>> >I run Excel 2000 and Access 2000.
>> >
>> >TIA
>> >PO
>> >
>> >
>> >.
>> >
>
>
>.
>