Re: SBS 2003 email advice

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From: Martin Rhodes (martin_at_fbsltd.demon.co.uk)
Date: 03/11/04 

Date: Thu, 11 Mar 2004 10:49:07 -0000

Thanks for the reply Cris.

Yes, but I'd rather hoped to find a way of them just hitting the Send or Reply buttons and the rest being automatic. Bear with me on this if you will - I'm trying to understand the mechanisms :

Am I right in thinking that when you hit Send (and you have an Exchange account) that the outgoing mail goes immediately to the SBS server and then either back to the local network addressee or out via the SMTP virtual server ? If this is the case (and desirable) then I presume I will need to configure the SMTP server with a smarthost entry and add an extra SMTP address for each user, to cater for outgoing internet mail. I don't think the wizard does that for me if I disable internet mail.

I've noticed that the Exchange account gets added to the Send/Receive group in Outlook, along with the POP3 account, but that by default the Exchange account is set for Send only, whereas the POP3 account has both Send and Receive boxes ticked. Do you think that removing the Exchange account from the Send/Receive group, and changing the POP3 account to Receive only, will result in all outgoing mail (both internal and external) being sent via the SBS box and all incoming internet mail being collected every 5 minutes via the Outlook POP3 account ? That would be an acceptable result provided incoming local network mail would be unaffected (what protocol does that use btw ?)

Sorry it's woffly, but that's my dilemma.

Regards, Martin

"Cris Hanna (SBS-MVP)" <crisnospamhanna@mindspring.com> wrote in message news:egKBHjxBEHA.916@tk2msftngp13.phx.gbl...
  I'm not sure what the real dilema is
  Exchange install out of the box.
  Run the CEICW and tell it not to setup internet mail
  Add the pop3 account to each Outlook setup
  When they respond to email or create new mail, they can pick which account to be using
  Simple as that

  --
  Cris Hanna, SBS-MVP
  ----------------------------------------------
  Please DO NOT respond to me directly but post all responses here in the newsgroup so that all can share the information
    "Martin Rhodes" <martin@fbsltd.demon.co.uk> wrote in message news:eFXJqzrBEHA.3796@TK2MSFTNGP10.phx.gbl...
    Hi - I wonder if one of the Exchange/Outlook gurus out there can guide me
    thro an unusual email setup.

    I need SBS clients running Outlook XP to be able to receive mail from their
    individual ISP POP3 mailboxes every 5 minutes, and at the same time be able
    to use Exchange for internal mail, calendars, etc. I would like all mail to
    arrive in the Inbox of each users' Exchange mailbox so it gets backed up on
    the server.

    Internet and external mail is via a default gateway NAT router on the
    network. I don't want to use the SBS POP3 connector because (a) it's not
    frequent enough and (b) it doesn't leave copy mail on the ISP's server. I
    don't want to show port 25 SMTP services externally, and I don't want SBS to
    attempt to retrieve mail by SMTP. The ISP's mail relay host does not
    require authentication.

    I have setup SBS without any POP3 or SMTP connectors, the default SMTP
    virtual server is running, with a .local domain name. Each user's Outlook
    XP has a POP3 account and an Exchange account. When I test the POP3
    settings on each PC all is well; and local emails go round the network OK.

    My questions are :

    What order should I put the two mail accounts in the Outlook Send/Receive
    group ?
    Should I in fact be doing a send/receive on both accounts in Outlook ?
    Do I need the SMTP virtual server running for internal emails ?
    Do I need to add an extra Internet SMTP address for each SBS user ?
    Does the SBS SMTP server need a smart host entry ?
    Should Outlook or SBS be handling the outgoing mail ? Is there a danger of
    sending mail twice ?

    My various attempts have resulted in duplicate mail, lost mail and bounced
    mail ! It seems that some mail is going out via SBS and some direct from
    the users, because the Message Tracking service in Exchange has both
    internal and external outgoing entries in it.

    Any advice on the best way to set this up would be a great help. Any
    explanation of how it all works would be even more beneficial !!
    Thanks, Martin

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